The Program & Events Coordinator is responsible for the planning, organizing, and directing programs and events of the Upper Valley Business Alliance (UVBA). This includes the management of existing, and the development of new, programs and events that align with the mission of UVBA. The coordinator will also handle administrative tasks to support UVBA staff and office management.
The Program & Events Coordinator is open for those seeking a full-time position.
Reporting
The Program & Events Coordinator works as part of a team of staff that regularly support and assist each other and works under the general direction of the UVBA President. The Program & Events Coordinator will report to the President.
Primary Responsibilities
Events:
- Plan, organize and direct events both initiated and co-hosted by the UVBA. These events include, but are not limited to, networking events, professional development workshops, ribbon cuttings, Annual Meeting, Lebfest and Reader’s Choice Awards, Meet Up Upper Valley (MUUV) events and other potential events as come up or assigned.
- Coordination of programs and oversight of the various stages of event development: development of event timelines, committee assignments and responsibilities, event details, execution of event, post event details, and financial tracking.
- Development of, and adherence to, efficient and detailed program timelines to ensure successful program execution. Program timelines include such things as timeframes for sponsorship, marketing, production time, participant/speaker notice, event agenda, and event location and logistics.
- Maintain successful programs and events - Successful execution of each event may include reaching financial goals, community/business impact, and/or public relations.
- Develop sponsorship/advertising/funding opportunities and solicit sponsors/advertisers. Including assistance on community grants and seeking donations. Ensure event sponsorship obligations are fulfilled.
- Coordinate event volunteer involvement if needed, including assistance with placing and training volunteers, tracking hours contributed by volunteers, and ensuring volunteer efforts are recognized.
- Bring new and fresh concepts forward that align with the mission of the UVBA; prepared to draft a feasibility plan for presentation to the President.
- Ensure post event and program communications/thank you to event sponsors, partners, and participants.
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Programs:
- Serve as editor of the Local Upper Valley e-newsletter sent every Friday using Constant Contact.
- Gather content from members or find via social media.
- Assist UVBA programs (Upper Valley Young Professionals, UV BIPOC Network, UV Arts Alliance and MedTech Collaborative) with event planning.
- Produce and design promotional materials.
- Coordinate with appropriate staff members to accomplish successful programs and events.
- Assists with general office duties as needed including answering the telephone, helping visitors and members, covering office hours as needed.
- Other duties as assigned by President.
Key Competencies
- Building Relationships
- Organization and follow-up
- Problem-solving
- Communication including writing and public speaking
- Teamwork
- Excellent written and oral communication skills, computer skills, organizational skills
- Work independently and be self-motivated.
Preferred Experience
- Prior experience managing a significant variety of events.
- Ability to build consensus among disparate groups and people through influence and persuasion is important.
- Proficiency in Canva, Constant Contact and CRM systems or databases
Minimum Requirements
- A high school diploma.
- Proficiency in Microsoft Office Suite, (Outlook, Word, Excel, Powerpoint).
- Requires current Driver’s License and reliable transportation.
- Demonstrated dependability and reliability with respect to timeliness, attendance, follow-through, and ability to work independently and efficiently.
- Willingness and ability to actively correspond via email, phone, and text message seven days a week during regular business hours.
- Willingness to learn preferred skills as needed.
- Demonstrated ability to:
- Work independently and be self-motivated.
- Communicate clearly, effectively and responsively.
- Think critically.
- Exercise diplomacy.
- Organizational skills-personally and events
- Recognize sensitive/political situations and act accordingly.
- Convene stakeholders and facilitate discussion.
- Manage multiple projects, set priorities and shift priorities as needed.
- Perform comfortably in a largely self-directed work environment.
- Conduct themselves professionally at all times.
- Conduct themselves in accordance with UVBA policies and procedures.
Work Environment and Physical Demands
Work location: UVBA office and event locations
Occasional travel may include local meetings.
This position may require evening or weekend work on occasion.
The employee must occasionally lift and/or move up to 25 pounds, and infrequently lift and/or move up to 75 pounds.
Continuous mental and/or visual attention; the work is either repetitive or diversified requiring visualizing, planning, laying out, or otherwise performing involved and complex tasks.
Manual dexterity and coordination are required to perform the work. This is used while operating equipment such as computer keyboards and telephones.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary and Benefits
- Salary: $19-24 per hour dependent on experience and qualifications.
- PTO: 17 days annually after 90 days.
·Holidays: 12 paid annually
To Apply
To apply for this position, send cover letter and resume outlining your interest and qualifications to:
Upper Valley Business Alliance
Tracy@uppervalleybusinessalliance.com
